Business Expenses

Claims submitted on MyView should only be for out-of-pocket expenses incurred whilst undertaking University business. Items such as equipment, IT purchases, accommodation, travel, conference fees and research equipment should not be claimed for through MyView and should be through the appropriate route.

Where colleagues will undertake University business and may incur out of pocket expenses, please pre plan activities to ensure best value for money using the appropriate approved suppliers.
Please speak with your budget holder, approving manager or finance officer before any university spend is undertaken to ensure the correct method is bring used.

The deadline for approval of MyView claims is the 10th of the month by the approving manager. Colleagues are encouraged to submit claims in a timely manner to ensure prompt payment in the next payroll run. This ensures colleagues are not out of pocket awaiting re-imbursement. Claims may be rejected where incorrect expenditure is found.

The Payroll Services team are happy to support colleagues submitting claims and in the event of financial hardship, have processes in place.

A copy of the Travel and Expenses Policy can be found https://hr-internal.blogs.lincoln.ac.uk/policies-and-procedures/.

Travel Notification Form

The Travel Notification Form must be completed for all international travel at least 10 days prior to travelling. https://portalapps.lincoln.ac.uk/HR/TravelApproval/SitePages/Home.aspx.

Story submitted by Claire Kennedy
ckennedy@lincoln.ac.uk