New Amazon Ordering Process via OneUni

To support improved management and oversight of University budgets, the University’s Finance Department has been working closely with Amazon to introduce a new ordering process. This will replace the current method of accessing individual University Amazon Business Prime accounts and paying by purchase card.

From Monday 19 May 2025, all Amazon orders made for University business must be placed through the new Amazon Business Punchout Catalogue, accessible via OneUni.

This change means that Amazon purchases will now be processed through the University’s finance system, enabling approvals via standard authorisation routes. As a result, the University will benefit from greater visibility of expenditure, while removing the need for manual reconciliation at month-end.

If you already have an Amazon Business account registered to your University email address, you will need to transfer it to the new central account.

All orders will be processed via purchase order and follow the standard budget holder approval workflows in OneUni — purchase cards should no longer be used for Amazon purchases.

Further guidance will be available shortly on the Finance portal site here, including step-by-step instructions on how to transfer your Amazon Business account, video guidance on how to place an order through One Uni and FAQs to support budget holders and system users with the change to this new process.

In the meantime, please continue to purchase from Amazon in the usual manner (through Finance Officer’s via a requisition to a ‘Not Known’ supplier).